The European Chamber Southwest Chapter cordially invites you to our 2014 Annual General Meeting, which will take place on the 22nd April (Tuesday) in Shangri-La Hotel Chengdu.  

We will be joined by Mr. Adam Dunnett, Secretary General from our Beijing chapter who will oversee the election.

The election will fill the following positions:

- Southwest Chapter Chairman / VP-designate for the Executive Committee & local Chairman (1 position)

- Chongqing Representative (1 position)

- Southwest Chapter Board Member (4 positions)

Please kindly find below the valid candidates and bios for the election. 

Candidature for Chairman:

Mr. Ulrich O. Birch, Senior Consultant, Consenec Ltd. (ABB Group)

Candidatures for Board Members:

Mr. Paul Sives, General Manager, Proton Products
Mr. Stefan Gottwald, CFO, Siemens Electrical Apparatus Ltd. Chengdu Branch 
Mr. Steven Fan, General Manager, Willis Insurance Brokers
Ms. Shirley Ling, Senior Manager, KPMG Advisory
Mr. Torbjorn Sternsjo, CEO, Sapa Chalco Aluminium Products (Chongqing) Co., Ltd. (Candidature for Chongqing Representative)
Mr. Ray Wang, Manager, Deloitte & Touche Financial Advisory

Agenda:

17h45 - 18h30:   Reception

18h30 - 18h45:   Chairman’s speech on 2013 achievement

18h45 - 19h00:   Election procedural remarks by Mr. Adam Dunnett, Secretary General and Returning Officer

19h00 - 19h20:   Short campaign speech by Candidates (2 minutes each); Questions & Answers

19h20 - 19h30:   The election 

19h30 - 19h45:   Concluding remarks by the elected Chairman

19h45 - 22h00:   Dinner & networking at Cafe Z, Shangri-La Hotel Chengdu

How to vote: 

There are two ways of voting:
1) In person by secret ballot at the election venue. Please register your attendance by Monday, April 21st, 6pm. 
2) Assign a proxy to vote on your behalf by Monday, April 21st, 6pm. Please fill in the Proxy Form (here attached) and send a scanned copy to Mr. Zach Li at zli@europeanchamber.com.cn
3) Please note that only members with corporate membership can vote

The proxy must be a colleague from your own company.

Proxies received after the deadline and in a format different won’t be accepted.

Registration: This is a member only event.

Please contact our Membership & Communication Manager Ms. Jane Zhang (xzzhang@europeanchamber.com.cn or (028) 85276517) if you would like to check your membership status.

To attend this event, please kindly send to zli@europeanchamber.com.cn your Attendance Form or Proxy Form  . For further information, please do not hesitate to contact Mr. Zach Li at (028) 8529 3447.

NOTICE OF ANNUAL ELECTION

There are a

- Nomination Form for those wishing to stand for Southwest Chapter Chairman (1), Chongqing Representative (1), and for Southwest Chapter Board Member (4), and the

- Job Description for local board member, an

- Attendance Form for participation in person, as well as a

- Proxy Form for those who cannot attend the election and vote.

If you are interested in knowing more about the requirements to be part of the Southwest Board please contact Ms. Min L. Colinot, GM of the Southwest Chapter. 

For your reference, the Bye-Law No.1, “Electoral Standing Orders” and the AOA Article 10 & 11 from the Articles of Association are also attached here.

 

ELECTION NOTICE

I have been appointed Returning Officer for the Southwest Chapter Election of the European Union Chamber of Commerce in China which will be held on Tuesday 22nd April 2014.

Notice of election:

I hereby give notice of election to fill the following positions:

- Southwest Chapter Chairman / VP-designate for the Executive Committee & local Chairman (1 position)

- Chongqing Representative (1 position)

- Southwest Chapter Board Member (4 positions)

 

Nominations:

In accordance with clause 10.1 of the Articles of Association and Bye-law No.1 “Electoral Standing Orders”, I declare that nominations for these positions should be made in writing to Chamber office (by email to zli@europeanchamber.com.cn, or by mail to Room 04-A, 16F, Building 1, Central Plaza, No.8 Shuncheng Avenue, Jingjiang district, Chengdu 610000, P.R. China) and must be received before 18:00, 10th April 2014, being at least 12 days before the commencement of the Southwest Chapter Election. A nomination form as well as the job description of board member are here attached.

Late nominations will not be accepted.

Nominations should be made in a clear manner and should specify the name of the candidate, the position for which he is offering him/herself, the company he/she represents and a declaration that the company is in good standing as a member of the Chamber, having paid its membership fees in respect of the year 2014, as well as any outstanding obligations for year 2013. They should also bear the signatures of a proposer and a seconder, who shall be members of the Sectoral Working Groups in good standing.

Ballot:

In accordance with clause 10.2 of the Articles of Association the election shall be held by secret ballot. I shall be responsible for printing of ballot papers and issuing them to voting members at the Southwest Chapter Election. Ballot papers will only be issued to members whose membership fees are paid up to date, including fees for 2014 as well as any outstanding obligations in respect of year 2013.

Proxies:

Members who are unable to attend the Southwest Chapter Election may arrange to cast their vote by proxy; a form is attached.

Proxies and those voting by proxy must both be members of the Chamber in good standing, namely those that have paid 2014 membership fees and cleared any obligations in respect of 2013. Proxies per member are limited to five maximum. I also attach a copy of Article 10 & 11.5 of the Articles of Association and Bye-law No.1 “Electoral Standing Orders” which lay out more detailed eligibility to vote and to nominate and stand as a candidate, as well as the procedure for nomination and for the conduct of the election and else.

 

Adam Dunnett, Secretary General

 

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