Dear Members of the European Chamber,
The South China Board Election where South China Representative & Chairman of the Board (1) and South China Board positions (6) are elected will take place on 12th April, 2016.
Please allow me to introduce the Election procedure.
Who can vote and run for elections?
You can vote and run for election if you:
1) are the Designated Representative (the main contact between the European Chamber and your company);
2) are an European member with operations in China;
3) are a member of one of our working groups or forums; and
4) have paid dues for the year 2016 (please make sure that the Chamber has received and confirmed your membership payment by 8th April 2016.
Who can attend the Board Election Meeting?
All members (including those who do not meet the requirements for voting and standing for election), with paid dues, have the right to participate. However only members who meet the above mentioned 4 criteria can vote.
How can I vote?
There are three ways of voting:
1) In person by secret ballot at the elections venue. Please note that even if you have voting rights confirmed by the Secretariat of the Chamber, you must have registered for the Board Elections in order to exercise this vote by 11th April 2016 noon.
2) Assign a proxy to vote on your behalf by 11th April 2016 noon. Please fill in the Proxy Form and send a scanned copy to Francine Hadjisotiriou at fhadjisotiriou@europeanchamber.com.cn, by fax to +86(755)8632 9785 or in person at the Chamber office in South China (Room 308, 3/F, Chinese Overseas Scholars Venture Building, South District, Shenzhen Hi-Tech Industry Park, Shenzhen).
The proxy must be a colleague from your own legal entity and must be present to vote. This requirement has only one exception for the Individual member, who may give his/her proxy to another individual member/corporate member in South China.
Proxies received after the deadline and in a format different from those listed above will not be accepted.
3) and only for the members whose companies are not located in Guangzhou, vote online by logging in the e-voting system during the period from 7th April, to 11th April, noon.
How can I run for elections?
The nomination period is now open until 5th April 2016, 9am.
If you would like to run for South China Board Chairman or Board member, you need to:
1) Be nominated by two designated representatives of other members eligible to vote (please refer to the above section “who can vote and run for elections?”)
2) Fill in and sign the Nomination Form. The nomination form must also be signed by both the proposer and the seconder, who must be members of the sectoral working groups in good standing (with paid dues).
3) Send the nomination form scanned by e-mail to Francine Hadjisotiriou at fhadjisotiriou@europeanchamber.com.cn, by fax to +86(755)8632 9785 or in person at the Chamber office in South China by 5th April 2016, 9am.
4) Provide a short bio and motivation letter scanned by e-mail to Francine Hadjisotiriou at fhadjisotiriou@europeanchamber.com.cn, by fax to +86(755)8632 9785 or in person at the Chamber office in South China by 5th April 2016, 9am.
Please click here to download the Election Notice from the Secretary General Adam Dunnett, which officially opens the election period.
For more information, please refer to the European Chamber Articles of Association and By-Laws or contact Olga Ivashchenko for membership-related queries and queries about your eligibility to vote/run at oivashchenko@europeanchamber.com.cn.
Agenda
2:00pm - 2:30pm:
Registration for Board election
2:30pm - 2:35pm:
Opening Speech by Ms. Francine Hadjisotiriou, General Manager of European Chamber South China Chapter
2:35pm - 2:40pm:
Introduction of the election procedure by Mr. Adam Dunnett, Secretary General and Returning Officer
2:40pm – 3:15pm:
Short hustings by each candidate
3:15pm – 3:20pm:
Election, Casting vote for South China Board for Chair and for Board Members
3:20pm - 3:35pm:
Networking & Counting of Votes
3:35pm – 3:40pm:
Announcement of Board Election Results by Returning Officer
3:40pm – 3:55pm:
Report on South China Chapter by Mr. Alberto Vettoretti, current Chair of the European Chamber South China Chapter Board
3:55pm – 4:20pm:
2015 Chamber achievements and goals for 2016 and beyond, and Q&A, by Mr. Adam Dunnett, Secretary General of the European Chamber
The election is free for 1 person per company. More people coming will be charged at 100RMB per person. Please notice that we provide receipt only.
We look forward to seeing you on 12th April.
Downloads
Some documents are only available to download by members in South China.
If you are a member please login to our website first to download the documents.
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Appendix 3_Nomination Form
Members only
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Appendix 4_Motivation Letter
Members only
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Appendix 9_Proxy
Members only
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