Job description
The coordinator of City of London Shanghai Office will assist Chief Rep of Shanghai office. Key responsibilities are including supporting on workstreams of Belt and Road Initiative Financing and Green Finance that Shanghai office focuses on, doing research related to the focused area and coordinating meetings, chasing on information from partners and drafting meeting notes and etc.
The coordinator is also in charge of maintaining the smooth running of the office and the administrative work required to support the offices operation. It is required that the coordinator possesses sound knowledge and experience in office accounting and administration, and is able to demonstrate a proactive attitude and high levels of accountability.
Specific duties
- To assist organizing working group meetings/conference call/events, including invitation, registration, meeting minutes and other logistics aspect;
- To do regulatory and market research where necessary;
- To assist for high level visits from the UK, like Lord Mayor/ Chairman visit;
- To assist with business introductions for visitors and delegations from and to the UK;
- To lead the office administration including annual office renewal, routine finance work, tax declaration, managing contracts and payments for third parties. Make sure the office accounting is clear and accurate;
- To maintain & strengthen relations with key UK and Chinese stakeholders in Shanghai, manages office contact list and produce monthly news report on financial and market developments in China;
- Other work-related responsibilities as requested by the Chief Rep.
Skills & experience
- Bachelor degree.
- At least 3 years relevant working experience.
- Excellent oral and written English skill.
- Demonstrate good communication & organization skills and are methodological in approach
- Good team player with good interpersonal skill.
- Proactive, detail-oriented, self-organised, independent and accountable.
- UK education background and working experiences in Not-for-Profit organisation or foreign Representative Office with a similar position preferred.