The Shanghai Chapter Board Election where Shanghai Chapter Chair of the Board (1), Vice Chair (2) and Shanghai Chapter Board positions (4) are elected, for a two-year term (2019-2021), will take place on Thursday 23rd May 2019 at 5.00pm at the Westin Bund Center Shanghai.
This year you will also have the opportunity to meet the Candidates on 16th May at 4.00pm at European Chamber Shanghai Chapter at Unit 2204, Shui On Plaza, 333 Huai Hai Zhong Road, Shanghai 200021. This special occasion will bring together members of the European Chamber. Candidates will take this opportunity to get to know our members and express their interest in joining the Shanghai Chapter Board. You can register to the Meet the Candidates event in this link.
Please allow me to introduce the Election procedure.
1. Chair (1 position) – Any representative of a corporate member of the European Chamber
2. Vice Chair (2 positions) - Any representative of a corporate member of the European Chamber
3. Board Member (4 positions) – Any representative of a corporate member of the European Chamber and any individual
member (Please note that individual members need a pre-approval from the Executive Committee of the European
Chamber to run for this position).
Who can vote?
You can vote at the elections if you:
1.a Are a designated representative (the main contact between the European Chamber and your company), or
1.b Are an individual member and
2. Paid the membership fee for the year 2019 and have no outstanding payment (please make sure that the Chamber has received and confirmed your membership payment and any other outstanding payment by no later than Wednesday, 22nd May 2019, 9am.)
How can I vote?
The Articles of Association approved during the AGM in 2016 have made the AGM and local board elections more convenient and practical for our members by introducing the e-voting form. You are now welcome to cast your vote either in person, or by e-voting, or designating a proxy to vote on your behalf. Please see below more information regarding each voting modality:
1) In person by secret ballot at the election venue on 23rd May 2019. Please note that even if you have voting rights confirmed by the Secretariat of the Chamber, you must have registered for the Shanghai Chapter Board Elections by Wednesday , 22nd May 2019, 5pm in order to exercise this vote.
2) Electronic voting: Open from 8th May, 10am to 22nd May 2019, 10am by accessing a designated link using your European Chamber user account email. Please note that the voting information will be sent to the designated representative of your company once the candidates have been confirmed
3) Assign a proxy to vote on your behalf by 22nd May, 5pm. Please fill in the proxy form and send a scanned copy to Mrs Laura Alvarez Mendivil at lamendivil@europeanchamber.com.cn, or in person at the Chamber office in Shanghai (Unit 2204, Shui On Plaza, 333 Huai Hai Zhong Road, Shanghai).
The proxy must be a colleague from your own legal entity. This requirement has only one exception for the Individual member, who may give his/her proxy to another individual member/corporate member in Shanghai.
Proxies received after the deadline and in a format different from those listed above won’t be accepted
How can I run for elections?
The nomination period will open on 10th April 2019, and will close on 3rd May, 6pm.
Please click here to download the Election Notice from Mr. Adam Dunnett, Secretary General, European Union Chamber of Commerce in China which officially opens the election period.
For more information, please refer to the European Chamber Articles of Association and By-Laws or contact Ms Laura Alvarez Mendivil for membership-related queries and queries about your eligibility to vote/run at lamendivil@europeanchamber.com.cn
Agenda
4.30-5.00 Registration
5.00-5.10 Welcome Remarks by Dr Ioana Kraft, General Manager, European Chamber Shanghai
5.10-5.30 Opening Address by Mr Adam Dunnett, Secretary General of the European Chamber
5.30-5.50 Chairman’s Report by Mr. Carlo D'Andrea, Vice President of the European Chamber and Chairman of the Shanghai
Board
5.50-6.00 Introduction election procedure by the Returning Officer, Ms Kitty Wang
6.00-6.20 Candidates Speeches
6.20-6.40 Casting of votes
6.40-7.00 Networking
7.00-7.30 Announcement of Board Election Results
* Fees: The Designated Representative can attend the Shanghai Chapter Board Elections for free. Additional attendees from the same company are welcome to join for 200RMB/person.
Candidates
Candidates for Shanghai Chapter Chair (1 position)
Candidates for Shanghai Chapter Vice Chair (2 positions)
Candidates for Shanghai Chapter Board Member (4 positions)
