About the company

The European Committee for Standardization (CEN) www.cen.eu and the European Committee for Electrotechnical Standardization (CENELEC) www.cenelec.eu are non-profit organizations headquartered in Brussels whose members are national standardization bodies. CEN, CENELEC and their members provide a platform open to stakeholders concerned to form technical committees on specific technical areas that develop voluntary standardisation documents which are made publicly available. A typical application of standardisation is to support the market introduction of innovative products and services by specifying requirements with respect to e.g. their quality, safety, interoperability or regulatory compliance in standardisation documents. For more detail on the role of CEN-CENELEC and standardisation in research and innovation see www.cencenelec.eu/research

Both organizations, CEN and CENELEC, are supported by a common CEN-CENELEC Management Centre (CCMC) in Brussels.

 

SESEC (the Seconded European Standardization Expert in China) is a project co-funded by the EC, EFTA, CEN, CENELEC and ETSI, and managed by CEN. It is currently in its fourth phase. This project aims to help European stakeholders in identifying relevant partners, setting up cooperation partnerships with the right focus and brining in regulatory and standards related intelligence in identified priority sectors (IoT, AI, Cybersecurity, Medical Devices, Energy Efficiency and Intelligence Transport Systems) to enable a better understanding on Chinese standardization initiatives amongst the European communities.

Job description

setting up cooperation partnerships with the right focus and brining in regulatory and standards related intelligence in identified priority sectors (IoT, AI, Cybersecurity, Medical Devices, Energy Efficiency and Intelligence Transport Systems) to enable a better understanding on Chinese standardization initiatives amongst the European communities.

 

4. Objectives of the services to be delivered

This call for tender aims to improve the visibility of the SESEC IV project deliverables mainly in the following aspects:

- Propose ideas to improve the presentation and user-friendliness of the SESEC website and with the CEN Project Manager’s approval implement the agreed ideas in coordination with the website hosting company of the project;

- Improve the visual representation of project deliverables, which are bi-monthly newsletters, webinars, special and periodical reports;

- Capacity building (can be remote) for Beijing-based project team on communication skills, in particular related to deliverable drafting (for Newsletters and reports) and delivery (for presentations and webinars)

 

5. Tasks and deliverables

 

a. The following tasks will need to be carried out:

1) Studying the existing project website, and develop proposals to 1.1 improve its presentation and user-friendliness; 1.2 add a smart repository function.

Requirements of the smart repository function:

A central information repository for efficient information and knowledge management would be established, possibly integrating the SESEC website with interactive functions, various databases (e.g. activities and contacts) and difference access rights for different stakeholders to different deliverables, and enable key word search and interactive functions.

2) Develop proposals to improve the presentation and reader-attractiveness of project deliverables, including both visual aspects and linguistic aspects.

3)  Communication skills capacity building - Providing guidance, training (if necessary) and support to the Beijing-based project team in the development of two newsletters (bi-monthly newsletters, examples can be found on project website) to make them more friendly and attractive for readers

 

b.    Delivery dates:

- Website and deliverable improvement proposals (visual and presentation aspects) by 06 September EOD.

- Capacity building from September to December 2019

 

c.    Period of the contract:

-  The contract shall commence on 2019-08-01, and end on 2019-12-31.

Costs incurred before or after this period shall not be eligible for funding.

 

6. Proposals

Proposals shall be sent by email only to the CEN CENELEC Management Centre (zchen@cencenelec.eu) as soon as possible, to be received at the latest by 2019-07-15. Tenders received after this date will not be taken into consideration for the selection.

All documents shall be sent electronically to zchen@cencenelec.euThe proposal shall be in English and must contain:

- A preliminary proposal on improving the visual presentation of project website and deliverables.

- A preliminary proposal on capacity building on communication for the project team.

- A preliminary schedule of the overall process and potential meetings (and if necessary delivery dates for interim results).

- Evidence of professional experience, to be supported by references and samples of the portfolio.

- Any further documents to prove the qualification.

- Price (including potential travel costs).

Please note that to grant equal treatment of all tenders, it is not possible to modify offers after their submission in relation to the technical and financial proposals. As a consequence, incompleteness in this section can only result in negative impact for the evaluation of award criteria. Please note also that proposals deviating from the technical specifications may be rejected for non-conformity.

 

 7. Selection procedure

The selection and appointment of subcontracting party will be conducted by a selection panel composed of CCMC and the Project Expert.

The contract with the selected party will be signed by CEN.

Skills & experience

The applicants shall comply with the following requirements:

- adequate technical background and experience in designing visual presentations for websites and publications;

- proficiency in English;

- adequate experiences in providing communication consulting services, ideally to Asian (or Chinese) clients;

- ideally located or have an office in Belgium (where CEN is) or Beijing (where the project team is);

- Should your organization/individuals be in a potential situation of direct/indirect conflict of interest (e.g. reasons involving economic interest, political or national affinity, family or emotional ties or any other shared interest) by entering this tendering procedure, please inform us as such conflict of interest might lead to a withdrawn of your proposal.