The Shanghai Chapter Board Election, where the Chair of the Shanghai Chapter Board (1 position), Vice Chair (2 positions) and Board Member (4 positions) are elected for a two-year term (2025-2027), will take place on Thursday 22^nd May 2025 at 2 pm at European Chamber Shanghai office.

Please allow us to introduce the Election procedure.

Who can run for Shanghai Chapter Board Election?

1. Chair (1 position) – Any representative of a corporate member of the European Chamber

2. Vice Chair (2 positions) - Any representative of a corporate member of the European Chamber

3. Board Member (4 positions) – Any representative of a corporate member of the European Chamber and any individual member (Please note that individual members need pre-approval from the Executive Committee of the European Chamber to run for this position).

The chair, vice chairs and board members shall be elected for a two-year term (2025-2027).

Who can vote?

You can vote at the elections if you:

1. Are a designated representative (the primary contact between the European Chamber and your company), or

2. Are an individual member; and

3. Paid the membership fee for the year 2025 and have no outstanding payment (please make sure that the Chamber has received and confirmed your membership payment and any other outstanding payment by no later than Wednesday, 21^st May 2025, 9 am, China time).

How can I vote?

The Articles of Association approved during the AGM in 2016 have made the AGM and local board elections more convenient and practical for our members by introducing the e-voting form. You are welcome to cast your vote either in person, by e-voting, or designating a proxy to vote on your behalf. Please see below for more information:

1) In person by secret ballot at the election venue on Thursday, 22^nd May 2025. Please note that even if you have voting rights confirmed by the Secretariat of the Chamber, you must have registered for the Shanghai Chapter Board Election by Wednesday, 21^st May 2025, 5 pm in order to exercise this vote.

2) Electronic voting: Open from Monday, 12^th May 2025, 10 am to Wednesday, 21^st May 2025, 10 am by accessing a designated link using your European Chamber user account e-mail. Please note that the voting information will be sent to the designated representative of your company once the candidates have been confirmed.  

3) Assign a proxy to vote on your behalf by Monday, 19th May 2025, 5 pm. Please fill in the proxy form and send a scanned copy to Ms Mengting Dai at mtdai@europeanchamber.com.cn, or in person at the Chamber office in Shanghai (Unit 2204, Shui On Plaza, 333 Huai Hai Zhong Road, Shanghai). 

The proxy must be a colleague from your legal entity. This requirement has only one exception for the Individual member, who may assign his/her proxy to another individual member/corporate member with voting rights in Shanghai. However, an individual person can only hold a maximum of 5 proxies.

Proxies received after the deadline or in a format different from those listed above will not be accepted.

How can I run for elections?

The nomination period will open on Friday, 18^th April 2025, 6 pm and close on Wednesday, 7^th May 2025, 6 pm. Nomination Form, Motivation Letter and video (optional and max. 3 min) to be returned complete to Shanghai Chapter in person or by e-mail to Mr Steven Basart at gmshanghai@europeanchamber.com.cn before 7th May 2025, 6 pm.

Please click here to download the Election Notice from Mr Adam Dunnett, Secretary General, European Union Chamber of Commerce in China, which officially opens the election period.

For more information, please refer to the European Chamber Articles of Association and By-Laws or contact Ms Mengting Dai for membership-related queries or about your eligibility to vote and/or run at the elections at mtdai@europeanchamber.com.cn

Agenda

* Fees: The Designated Representative can attend the Shanghai Chapter Board Election for free. Additional attendees from the same company are welcome to join for 200RMB/person.

Effective from 1^st February 2025 through to 1^st July 2025, the National and Local Election Commissions, appointed by the Executive Committee (ExCo) of the European Chamber in line with Article 1.1.2 of the By-laws, will formally assume their duties to support this year’s elections.

The Election Commissions at both national and liaison office levels have been created with the mission to: 1) promote a strong and diversified European Union business identity at the Board level (ExCo and liaison office boards); 2) improve consistency, transparency and efficiency of the Chamber’s ExCo and liaison office boards election processes; and 3) reinforce the competencies of Boards (ExCo and liaison office boards) aligned with the Chamber’s original core mission.

Please click here to find the full list of individuals appointed by the ExCo to the Chamber’s Election Commissions.

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