Job description
The European Chamber’s Membership and Events Coordinator plays a key role in coordinating / managing the activities and services for the Chamber’s Shanghai Chapter Events and Membership Team. This role will support the event activities in event planning and execution, generating content for the Chapter’s digital media as well as national media (EURObiz), and support membership activities in membership renewal and communications.
Reporting line: Marketing & Events Manager, and Membership & Sponsorship Manager in Shanghai.
Event Responsibilities:
Support in developing and implementing Shanghai conferences and events
Support research, planning and administrative duties prior to events
Support communication with members and speakers in relation to events
Maintain event backend database up to date and draft content for digital channels
Support the preparation of event information for internal reporting and other presentations
Make the RSVPs list for each event based on membership status and do the event registration
Upload attendees list and speakers’ slides, issue invoices and draft event recaps
Marketing Responsibilities:
Event Newsletter preparation and promotion maintenance
Collect/Upload news and job ads from AC/members for the Chamber’s magazine, EURObiz, the website, WeChat and Shanghai Focus Newsletter
Prepare the weekly Shanghai Focus newsletter and WeChat posts content
Membership and Advisory Council Responsibilities:
Manage the membership renewal campaign for Shanghai Chapter
Update membership details and users accounts upon members’ requests
Support in member receptions/Advisory Council events execution
Maintain membership relations and respond to members’ requests received on a timely basis
Manage administration related to membership including processing PO, filling in vendor forms, issuing invoices and drafting contracts/agreements
Other duties as required by the GM and Party A.
Skills & experience
· Native Mandarin speaker with outstanding English speaking and writing skills. Other European languages are a plus.
· Good knowledge and use of Excel.
· Strong knowledge and interest in the business environment.
· Self-starter, confident, diplomatic, modest, service oriented, people person.
· Willing to travel occasionally.
· Excellent project management and time management skills.
· Outstanding verbal and written communicator.
· Strong planning and analytical organisation skills.
· Responsible, professional, open-minded, and strategic thinker.
· Professional appearance and demeanor.
· University degree in related field ((international relations, business, communications, marketing, economics, political science, languages etc)