European Chamber Nanjing Chapter will hold its 2025 Annual General Meeting (AGM) on 17th April. At this year’s AGM, elections will be held for the Chair (1 position), Vice Chair (1 position), and Board Member (3 positions).
Who can run for election?
1. Chair (1 position) – Any representative of a corporate member of the European Chamber.
2. Vice Chair (1 position) – Any representative of a corporate member of the European Chamber.
3. Board Member (3 positions) – Any representative of a corporate member of the European Chamber or any individual member.
Who can vote?
You can vote in the election if you:
1.a Are a designated representative (the main contact between the European Chamber and your company), or
1.b Are an individual member
and
2. Paid the membership fee for 2025 (please make sure that the Chamber has received and confirmed your membership payment by no later than 30th of March, 2025.)
How can I vote?
You are welcome to cast your vote either in person or by designating a proxy to vote on your behalf.
1)You can vote in person by secret ballot at the election venue. Please note that even if you have voting rights confirmed by the Secretariat of the Chamber, you must have registered for the Board Election in order to exercise this vote.
2) Assign a proxy to vote on your behalf by 14th of April, 2025 noon. Please fill in the Proxy Form and send a scanned copy to Haiyan You at hyyou@europeanchamber.com.cn or in person at the Chamber office in Nanjing (Room 951, World Trade Center, No.2 Hanzhong Road Nanjing).
The proxy must be a colleague from your own legal entity and must be present to vote. This requirement has only one exception for the Individual member, who may give his/her proxy to another individual member/corporate member in Nanjing Chapter.
Proxies received after the deadline and in a format different from those listed above will not be accepted.
How can I run for election?
The nomination period is open from now until 10th of April, 2025, 2 pm.
If you would like to run for the Nanjing Board Chair, Vice Chair, or Board member, you need to:
1) Be nominated by two designated representatives of other members eligible to vote (please refer to the above sections “Who can vote?” and “Who can run for elections?”).
2) Fill in and sign the Nomination Form. The nomination form must also be signed by both the proposer and the seconder, who must be members of the sectoral working groups in good standing (with paid dues).
3) Send the nomination form scanned by e-mail to Haiyan You at (hyyou@europeanchamber.com.cn) or in person at the Chamber office in Nanjing by 10th of April, 2025, 2 pm.
4) Provide a short bio and letter of motivation scanned by e-mail to Haiyan You at (hyyou@europeanchamber.com.cn) or in person at the Chamber office in Nanjing by 10th of April, 2025, 2 pm.
For more information, please refer to the European Chamber Articles of Association and By-Laws or contact Haiyan You for membership-related queries and queries about your eligibility to vote/run at (hyyou@europeanchamber.com.cn).
Please find attached the nomination and motivation forms.
Downloads
Some documents are only available to download by members in Nanjing.
If you are a member please login to our website first to download the documents.
Nomination Form 2025
Members only
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Motivation_NJ_Board_Election_2025
Members only
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