Job description
Location: Shanghai Chapter
The European Chamber’s Marketing and Sponsorship Coordinator plays a key role in coordinating / managing the activities and services for the Chamber’s Shanghai Chapter Events and Membership Team. This role will support the Marketing and Events Manager in event execution, generating content for the Chapter’s digital media as well as national print media (EURObiz), and support Membership and Sponsorship Manager in membership activities and sponsorship communications.
Reporting line: Marketing & Events and Membership & Sponsorship Managers in Shanghai.
Event Responsibilities:
- Support in developing and implementing an annual high-level, high quality event programme
- Support research, planning and administrative duties prior to events
- Facilitate communication with members and speakers in relation to events
- Maintain event backend database up to date
- Support the preparation of event information for internal reporting and other presentations
- Make the RSVPs list for each event based on membership status and do the event registration
Marketing Responsibilities:
- Event Newsletter preparation and promotion maintenance
- Collect news and job ads from members for the Chamber’s magazine, EURObiz, the website, WeChat and Shanghai Focus Newsletter
- Updates on the Advisory Council Marketing Materials
- Prepare the weekly Shanghai Focus newsletter and WeChat posts content
Membership and Advisory Council Responsibilities:
- Maintain a detailed Advisory Council database
- Update membership details and users accounts
- Support in Advisory Council event execution
- Respond to basic member requests received by email/telephone
- Manage administration related to membership and Advisory Council, including issuing invoices and drafting contracts and agreements
Sponsorship Responsibilities:
- Facilitate communication with sponsors/partners and implementation of sponsored events and advertisements
- Keep track and prepare marketing materials (logos, brochures, banners, flyers, etc.) from/for sponsors/partners for sponsored events
- Manage an advertising and sponsorship lead database
- Support in research and analysis of advertising and sponsorship trends for sponsorship/partnership packages
Skills & experience
· Native Mandarin speaker with outstanding English speaking and writing skills. Other European languages are a plus.
· Good knowledge and use of Excel.
· Strong knowledge and interest in the business environment.
· Self-starter, confident, diplomatic, modest, service oriented, people person.
· Willing to travel occasionally.
· Excellent project management and time management skills.
· Outstanding verbal and written communicator.
· Strong planning and analytical organisation skills.
· Responsible, professional, open-minded, and strategic thinker.
· Professional appearance and demeanor.
· University degree in related field (economics, political science, communications, law …)