Job description
-Receptionist:
Manage the main switchboard, screens/answers all incoming phone calls, answers questions professionally, provides information as required and passes phone calls to required extensions providing the person with proper information
Greet visitors and direct them to appropriate staff
Manage the office facilities, such as fax machine, photocopier, scanner
Liaise with express companies, office building management etc.
Assist the Office Manager in the Head Office in administrative and operational matters at the local level
Manage inventory of office supplies / ensures sufficient stock
Update office Calendar at national and BJ local level
Manage the booking of meeting rooms in BJ chapter
Make travel arrangement
Manage name cards printing
Assist in basic translation
Attendance Management
Assist other departments’ work upon requests
Other Office Administrative related issues
-HR admin:
Manage some HR works, including but not limited to:
Facilitate HR Officer on intern management
Facilitate the training arrangement
Organise team building/activity, weekly happy hour
Assist on the paper works for foreign national employees’ work permit, work visa/residence permit and social insurance application/enrollment/cancellation.
Skills & experience
- Fluent in spoken and written Mandarin Chinese.
- Excellent command of spoken and written English.
- Background in languages, business, economics, political science, international relations, or other relevant areas are preferred.
- Excellent interpersonal skills (strong sense of responsibility, attention to detail, proactivity, excellent communicator).
- Computer literacy (Outlook, Word, Excel, PowerPoint).