Communications and Business Manager Go back »
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Company:European Union Chamber of Commerce in China
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Location:Shanghai
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Job function:Government Affairs
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Industry:Services
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Employment:Full time
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Experience:Associate
Job description
Overview
The main task of the Communications and Business Manager relates to both:
· Developing the European Chamber’s Shanghai Chapter media relations and external communications.
· The management of the working groups (WG) or ‘China Desks’ and related advocacy activities (Working Groups and China Desk are both composed of individuals from the corporate sector representing different industries/sector and that share common interests in the policy/business environment.)
Tasks (Communications Manager)
· Media Relations
· supporting, developing, and formulating with the General Manager the Chapter communications strategy in alignment with the Chamber’s overall communication strategy
· In coordination with the Chapter’s G.A. Strategy, identify the key annual Media relations and Communications issues and action plan
· Serve as a contact for the Media Relations in Shanghai
· Leading messaging, media press releases, and proving briefing notes on top line communication issues at local level and national level when required
· Input in Chinese and EU G.A. related work at local and national level
· Develop the Shanghai Chapter’s stance on key horizontal issues, issues related to financial services or more generally issues which are receiving attention in the press under coordination with the lead in national Media and Communications function.
· Draft PPTs and speeches and briefings for high-level horizontal events where the Chamber will speak and are press facing, as well as general PPTs for the Chamber on key issues
· Develop documentation regarding the current priority issues for the Chapter and feed in Shanghai input into national priority list for provision to all Chamber spokespeople
· Develop new communication initiatives serving for advocacy
· External Communications:
· Forecast important developments and events for European business at local level in cooperation with the General Manager and Director of Government Affairs in Shanghai Chapter; to identify and prepare the Chamber’s role for these developments.
· Under coordination with the lead in national communications function, draft key reports or provide key input to these reports, including the Executive Summary and other industry reports and publications
· Project Management:
· Participate in new project development and/or presentations
· In times of need, manage or co-manage a working group or China Desk
· Lead the drafting of the Shanghai Local Position paper and lead on providing input on financial services and Shanghai-related issues to the Position Paper
· Lead on other publication projects at local or national level as required
Tasks (Business Manager)
- Organise WG meetings (in coordination with HQ and other Chapters where relevant):
· Organize date, venue, agenda, documents, and invitation and participation lists
· Take meeting minutes and ensure smooth coordination with Chair, members, speakers and other invitees (i.e. government officials)
- Draft the annual Position Paper:
· Each Business Manager is responsible for drafting in coordination with the Chairperson/Vice Chairperson/WG members, the content of those Position Papers related to the WGs under their responsibility within the agreed deadline. They are also responsible for proof-reading and ensuring translation by WG members where possible prior to overall review and production.
- Coordinate Communication with Key Interlocutors:
· Draft a yearly advocacy action plan (in coordination with the national and local Government Relations Manager(s) - GRM), identifying the authorities to present the Position Paper to in China and Brussels
· Develop and maintain close relations with EU local Delegation in China, European Commission
· Work with the GR Manager to establish contact with relevant ministries and local authorities (and organisational charts), working with GR departments of WG members
· Liaise with the WG members and other stakeholders to identify the issues and develop a strategy together with the WG Chair and other WG members
· Develop relations and business contacts with Chinese and European Business associations and with other relevant stakeholders such as the EU delegation
· Identify topics for future events, seminars, WG meetings and organise them according to the needs of the WG; find speakers and coordinate between the WG, the speakers and the Events Manager
· Organise briefings (i.e. for the European Commission), coordinate the organisation of the meetings with the Chinese authorities
· Develop and coordinate WG projects with relevant EU-China cooperation projects
· Report timely on advocacy activities
- Prepare written Briefing Notes:
· Advance briefings for high-level meetings
· Comments for media and briefing notes ahead of engagements
· Track the development of the regulations, identify possible call for comments on policy and coordinate the preparation and submission of comments
- Policy Research:
· Develop a comprehensive understanding of WTO commitments and framework; develop a comprehensive understanding of the relevant EU and Chinese regulations as well as the relevant stakeholders (authorities, other stakeholders)
· Complete specific research on related issues/regulations
· Draft WG/sector presentation material (including background info, industrial analysis, key recommendations etc) for seminars/speeches/Brussels Circuit
· Track the development of the different relevant regulations, identify call for comments, new regulations etc. and coordinate with the WG members to assess the impact on the industry
- Other tasks include:
· Update WG distribution lists, update Chairpersons and Vice-Chairpersons distribution lists and periodically revise potential member lists & pass all contacts to the membership department to add to the central database
· Seek new members for WG and EUCCC, strictly monitoring the membership of the attendees to WG meetings
· Draft articles for EuroBiz and other media on topics related to WG in coordination with Marketing &Communications Department & indicate the needs of news/picture coverage of relevant WG activities and meetings
· Draft dedicated project proposals, if required
· Provide input to media relations when required
· Update WG section of website (e.g. ensure all government meetings are linked to each WG, minutes are included as well as pieces of legislation, relevant news, letters to the government, events)
· Compile WG annual reports
· Identify topics for events in coordination with Marketing & Events team
Skills & experience
- Outstanding writing and editing skills (native-command of the English language)
- Attention to detail, a focus on content and a creative and journalistic flair
- 3-5 years Government Affairs relations experience
- Strong knowledge about Chinese authorities and practices
- Good understanding and interest in Chinese commercial, economic and political environment
- Excellent project management skills
- Outstanding verbal and written communicator
- Ability to work well in a multi-cultural office environment and coordinate well with colleagues in other cities
- Strong planning and analytical organisation skills
- Responsible, professional, open-minded, and strategic thinker
- Professional appearance and demeanor
- University degree in related field (economics, political science, communications, law …)
How to apply
Submit cv, personality assessment questions, writing sample and expected salary to bj_jobs@europeanchamber.com.cn ASAPPlease also clearly indicate in the subject heading "Application for Communications and Business Manager, Shanghai, 2021".
Only the shortlisted candidates will be contacted.
Personality Assessment Questions:
1. What do you know about the work of the European Union Chamber of Commerce in China (EUCCC) and of Chamber of Commerce organizations in general? (min. 80 words)
2. What particular knowledge or skills do you have that would make you successful in this position? (min.100 words)
3. What type of work do you enjoy most? (min.120 words)
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